New E-Recording Form Effective July 1, 2021
The Register of Deeds is an office established by the State Constitution as the official record keeper of legal documents pertaining to real property. These documents include Warranty Deeds, Deeds of Trust, Releases, Powers of Attorney, Liens and other miscellaneous documents designated by state law to be recorded by the Register of Deeds. The Register is elected by the people and serves a four year term. Nick McBride was elected Register of Deeds in 2018. Nick has over 30 years of service in the office.
The office uses a computer imaging system for recording, indexing, storage, and retrieval of all documents. There are currently around 15 million pages of documents on file. With this system the office has the capability of putting every recorded page on an imaging system and an image of any recorded page may be viewed. A paper copy of the document (also called instrument) can be generated if desired.
The Register of Deeds records an average of about 80,000 to 100,000 documents per year and manages around $25 - $30 million in annual revenue. The chart below shows the trend in the number of documents recorded over the past 10 years.
Recording fees are initially retained by the Register’s office, which pays all its payroll expenses out of its own collections. The remaining Excess Fees are remitted to the Knox County General fund on a quarterly basis, to benefit schools and other vital projects. The County fiscal year runs from July 1 to June 30.
Total Documents Recorded: