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Filing Requirements for Frequently Filed Documents

Warranty Deeds/Quit-Claim Deeds/Trustee’s Deeds

Property must be in Knox County
Preparer’s Name and Complete address

Seller Signatures.  Signatures must be Notarized.

Name and Address of New Owner and Responsible Taxpayer
Value and consideration.  Signed and Notarized.
Value is taxable.
Derivation (chain of title) reference number or book/page
Legal Description
**Warranty Deeds can only have a $0.00 consideration if:
  • Between Spouses
  • Exempt Entity
  • Being put into a Revocable Living Trust
**Quit-Claim Deeds can only use the verbiage “To Have and To Hold” or “To Warrant and Defend” with a $0.00 amount if: (otherwise do not use that language)
  • Between Spouses
  • Exempt Entity
  • Going to a Revocable Living Trust
** Trustee Deeds /Substitute Trustee’s Deeds must have a Trust Deed Reference and an Appointment Reference

Power of Attorney

Preparers Name and Complete Address
Name of person being appointed
Signature—must be signed and notarized Lien Preparers Name and Complete Address
Property description/reference
Signature—must be signed and notarized

Lien Release

Preparers Name and Complete Address
Reference of what is being released
Signature—must be signed and notarized

Notice of Completion

Preparers Name and Complete Address
Owners Name
Signature—must be signed and notarized

Reasons for Document Rejections

Original document not presented for recording
Property is not in Knox County, Tennessee
Names are not legible for indexing
Preparers name and address are missing/incomplete
Documents have not been signed
Documents have not been notarized or notary seal is a copy
Value/Consideration is missing or incomplete
Referenced Exhibit missing
Reference # or Chain of Title is missing
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Register of Deeds

City County Building
400 Main Street
Suite 225
Knoxville, TN 37902

Phone: 865-215-2330
Fax: 865-215-2332

Hours:
Monday - Friday
8:00 am - 4:30 pm